Deciding to go on a work holiday, in other words, working from another location than the office can be difficult when you have other parties involved such as colleagues or clients. At this point, they are required to be considerate with your schedule and the other way around. However, where there is a will, there is a way! If you plan your schedule correctly, you can still enjoy a holiday, meet your deadlines and work “closely” with your colleagues, thanks to this little thing called the internet. Have a read and take some notes before you start with your workcation!


Workcation permission

As the topdog, you won’t need permission to go on a workcation. As an employee, your supervisor needs to agree with your request. How to get your manager to agree with this, you ask? Keep reading, employees and even topdogs need a little advice. Is the Wi-Fi connection good at the place you’re staying? If not, this could become a deal breaker as you won’t be that reachable for your colleagues for prompt work-related requests. Call and see if the place you are interested in has a stable and fast Wi-Fi connection. Or better yet, check their reviews online. If you find out the Wi-Fi isn’t that good, continue searching for a better accommodation. You might want to look into serviced apartments, these usually have great internet connection as the concept of serviced apartments started specifically for corporate travellers.

Planning on working while sipping on your coffee or beer at a café? Remember to check these for W-Fi as well. Additionally, keep the option of mobile internet in mind – perhaps there is a good deal available at your network provider for international calls and data plan.

Are there particular tasks for which physical presence is required? See if there is someone in the office to whom you could delegate task(s) to. This could be a trainee or/and a colleague who can switch a task between one another until you get back. For each task, mention to whom they can go for any questions and information that is needed for that specific task. Are there presentations involved? Provide your colleague with a template of a previous presentation. You need to ask and get a confirmation from these co-workers before pitching your workcation In return for helping you out treat your colleagues with a drink or dinner when you come back.

Furthermore, communication is key! Make clear what communication channel (e.g. FaceTime, WhatsApp, Skype, Slack) is the best way to reach you and find the right “golden hour” (Every Time Zone) where you and your team members could come online to have meetings, whether this is through video or phone chat. Ps. Do a little research for which software has minimum glitches when you are in a particular continent.  Another thing that might be important, to stay on track while on workcation, is to incorporate an hour or more a ‘do not disturb’ mode to work on your tasks and not create a delay in your prioritized assignments.

Other questions you should bear in mind: are there certain software required for me to meet my deadlines? How do I make sure that I am working via a secured network? C

Once you have sorted out the above points and your working hours, pitch your request to your supervisor and adapt when necessary to receive a green light. Green light means it is time to book your workcation!

 

During your workcation

So, you have booked your workcation, congratulations!

How do I stay productive and motivated during my workcation? Once you arrive at your location, try to use one day to explore where you would like to work from. It could be at a café, the beach, swimming pool area, a room in your booked serviced apartment or at your family’s house. Check the network connectivity and the surroundings of your workplace. Is there a lot of sounds? Can you have your meetings there with minimum noise? Remember to change the scenery now and then to not end up in a slump and become less motivated to work.

Another way to enjoy your work holiday is to check what activities you could attend before, during, or after work hours. Can you swap a working day with a day on the weekend to do some activity that is not related to your work? By involving yourself in an activity you are interested in you might get more relaxed and productive to work on your assignments before or afterwards.

A workcation is handy when you’re in need of a change of scenery or a recharge. A balanced personal and work life can be more joyful (it is possible!).

 

 

By Santa Alcantara


References

https://www.vanityfair.com/news/2015/06/workcations-new-office-trend

https://www.wsj.com/articles/this-summer-how-about-taking-a-workcation-1435072989 

– https://www.themuse.com/advice/wtf-is-a-workcation-hint-something-you-need-now

https://www.themuse.com/advice/want-to-work-from-home-heres-how-to-ask-your-boss

https://www.themuse.com/advice/vacation-checklist-4-steps-to-prepare-for-your-time-off

https://www.wordstream.com/blog/ws/2017/06/16/working-remotely

https://remoteyear.com/blog/what-is-remote-work

https://www.themuse.com/advice/3-facts-about-working-remotely-that-arent-too-good-to-be-true

https://www.process.st/working-remotely/

http://time.com/5333239/is-working-remotely-bad-for-you/

https://www.toptal.com/freelance/how-to-work-remotely-and-still-be-the-best

https://blog.weekdone.com/working-remotely-or-remotely-working/

https://medium.com/swlh/effective-tips-for-working-remotely-23cc290a8c08

https://skillcrush.com/2016/10/10/working-remotely-tips/

https://auth0.com/blog/21-tips-for-remote-working/